Efficient time and project management
This subject is a unique and individual concept, in that all of us
participate in some sort of time based activities.
This article will be based on some of the methods I use personally
to control my workload.
As the main administrator for six websites under the
My work consists of Website maintenance, Graphic design,
Advertising, Blog and article research and writing, Site contents,
Product selection, Marketing etc.
All this as well as the process of everyday living.
To help me make the most of my time, I use the following series of
vetting procedures which help me focus and prioritise my activities.
Learn when to say YES and NO
This is equally applicable to those working in company environment,
or those working for themselves. The scenario is easy to visualise.
The busy individual keeps accepting additional work.
Unfortunately the way these tasks are dealt with may often mean
there is a struggle to get them done.
It’s basically a case biting off more than you can chew.
Those in this situation can understand the stress this causes.
Creative and productive people are often targeted because they
follow through and get things done.
However these people when asked, can assess their workload, and
make a decision accordingly.
Which potentially, means, if they haven’t got time.
They might have to say ‘no’ to additional requests for their services.
Yet, there are those who says yes on impulse Their intentions might
be good, but they are unlikely to be productive in the long-run.
Due to having too much to do, and not enough time in which to do it.
There is a common misconception that overworking is the answer.
Try to balance your workload to achieve the best results for you
and your company.
This simply means organising the workload into manageable chunks,
based on relevance and importance.
Define what the most important tasks are., then carry them out in
order of importance,
Knowing how to prioritise tasks effectively and understand which
ones have the highest sense of urgency is one of the keys to working
smart. To give you an idea, I run six product based websites.
All of which have a unique subject matter targeting a specific audience.
In the ideal world, these would be updated weekly with new
content/offers and relevant information.
However I have to manage my time to focus on one website update
at a time. This essentially means each website may receive some kind
of update maybe once a month.
Due to the complexity of work involved.
Each update has to be broken down into smaller chunks.
What follows is a rough to do list for one of my website updates.
The process is similar whether the update is a blog article, news item,
offer or product launch.
First: Research your update, this is a fairly obvious process and can be
time consuming. Making sure what you have to say is both accurate and relevant.
Creating the update. This involves writing your update, creating any
graphics to be used with it etc.
Presentation: Here the update is placed on a site page for
evaluation. Making sure it fits in with the site brand and image.
Checking to make sure all the link mechanics work as they
should do etc.
Live placement: This essentially means publication of the update to
the website. Creating awareness for the update etc.
This is the sequence of events I go through prior to the publication
of any new content on any of my sites.
Which I think adheres to my work smart principle.
Focus on one thing at a time
While we are capable of doing more than one thing at a time.
We can only consciously focus on one thing at any given time.
Therefore it stands to reason that the thing that receives the full
power of our attention will be will be completed in a more positive way.
Being the best multi-tasker in our office, doesn’t necessarily mean we’re being productive.
Although work might be getting done, it may not be completed to the
best of our abilities. Splitting attention over three things in essence
equals to only a third of the effort going in, increasing the probability of mistakes.
So rather than trying to juggle too many tasks, prioritise them
and do them one at a time.
Not only will your productivity improve, you might also find that stress
levels associated with this practice actually drop.
This is something we do naturally without much thought.
It’s where we see the finished task. Then work backwards finding
the steps or processes needed to achieve that task.
The process is illustrated quite clearly in my update creation process.
My site needs an update, I go through this sequence of steps to
produce it. It’s essentially the same procedure as settings goals.
Where someone has an outcome in mind.
Then, be able to break their vision down into a series of doable steps.
Using this work method means that everything has a clear purpose, i
t also means you’re far more likely to be motivated to actually do it
In NLP, these relate to states of conscious in which we operate on a
daily basis. These attitudes can change regularly as we move through
our daily activities.
They are natural states which can also be induced as needed.
Uptime is where we are consciously aware of, and fully focused on
whatever we are doing at that given moment.
Downtime is the opposite primarily a daydream state.
Where we are consciously aware of the world around us.
But not focused fully in that moment. Ever been in full work mode
when something takes your mind off what you are doing, and you
go into a quiet reflective moment.
Maybe holiday memories or happy moments with family.
That is a moment of downtime.
It’s the minds way of quietly refreshing itself, this happens naturally.
Learn to take breaks and listen to what your body is telling you.
Knowing when to relax is the best way to give yourself a break
when you need it
Learn to take care of yourself
The major issue with productivity comes down to being able to
concentrate on the task at hand, and if you’re tired, overworked,
and/or hungry working is likely to be the last thing on your mind.
People who produce results are generally balanced in their habits.
Whether it’s getting enough sleep, eating right and exercising.
They tend to take care of themselves.
This applies not just to the physical body but also to the way we
think about things.
The focus is on what needs to be done, and finding the best methods
to achieve that result.
However there is a major tendency to overthink, to criticise and be
generally negative about ourselves and those around us.
Try to avoid these conditions.
The almost universal image for a busy or productive person as a
serious over-worker with an inability to switch off, it’s actually almost
the exact opposite.
So rather than giving ourselves grief and beating ourselves up
because the mind isn’t on the job.
Refocus on what we can do, by doing
The best we can,
With the resources we have available.
At that particular moment in time.
In this way you give of your best.
As for making mistakes, they are human nature, and the only way to
improve and become more productive is to actually learn from them
and move on.
We hope this small article has been of interest
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All the best
Computers and Human choice
This article looks at the relationship between both subjects and
provides a comparative study. Choice is about making decisions.
These are simply where you choose to take one action as opposed to another.
It is the fundamental basic of our daily lives. What choices we make
reflect upon many things. But we make many of them every minute.
We’re going to examine the decision making process as it happens in
Then use that to evaluate the same process in human behaviour.
Computers are now so advanced we take them for granted.
We simply type in our data through a keyboard, be it physical,
or a virtual representation on our phone or tablet screens.
The computer then provides us with a set of results, in a form
we can understand.
Yet this data, when entered into the computer has to go through
a series of changes before it can be processed.
That procedure then has to be reversed before you see the final results.
Information passing through a computer consists simply of two
conditions. Either a one or a zero.
This format is known as binary language, and is the method used for
all types of data manipulation.
It’s the only form of information a computer literally understands.
We equate this condition, as either yes or no.
A single binary digit in and of itself, is not very useful.
So binary data is manipulated in larger chunks.
In computing parlance, the term bit references one binary digit.
The term byte was coined from the phrase by eight adding an
additional e. A single byte consists of eight binary digits.
The binary system is used as a method to to convert our complex
grammar into something the computer can work with and understand.
The following series of examples will illustrate.
These are a couple of examples of binary numbers as represented
to the computer in bytes, namely
eight binary digits.
The question can be seen even before it’s asked. What does that
lot mean. The explanation is easy but requires a degree of clarifying.
Each binary digit has a numeric value. These values increase as we
move along the list. Very similar to our normal numbering systems.
However the way the sequence increases is completely different.
In binary the numeric value of a bit doubles as we move along the string.
Bit one at the beginning of the string, extreme right has a value of one
Bit two has a value of 2
Bit three has a value of 4
Bit four has a value of 8
Bit five has a value of 16
Bit six has a value of 32
Bit seven has a value of 64
Bit eight at the extreme left has a value of 128
Using this formula, taking the examples previously shown
example 1: 00110110
Here we have four ones. These represent a positive value.
The zeros represent nothing. The positive values are relative
to the position of the one in the byte.
Moving from right to left.
We have a zero in the first position
One in the second position, the value associated with it is 2
The third position also has a one, the value for this is 4
Zero in the fourth position
The fifth position has a one, the value for this is 16
The sixth position also has a one, the value for this is 32
The seventh and eighth positions are both zero and
therefore have no value.
To find the numeric value for the byte we simply add together
all the positive values giving us the grand total of 54.
For those that want to try it with the second example.
Example 2: 10110011
Please feel free, but don’t read the following sentence.
For those that don’t the numeric value of this byte is 179.
The problem with binary numbers is they can become extremely
large very quickly.
For human interaction it was decided to limit data size to one byte.
Each byte can have a decimal value from zero to 255.
Data input has to be converted into binary format so the
computer understands it. The method used is the character set.
It is simply an index of alphanumeric and special characters.
Each of which has an associated decimal value.
From my time as a computer engineer and practicing programmer
there have been two character sets which have become familiar
although there are many more.
Ascii: American Standard Code for Information Interchange
Ebcdic: European Binary Coding Decimal Inter Change System
The conversion process work in a top down and bottom up model
I’ll use the term alphanumeric. To describe the way we represent the data.
Look down at your keyboard, there is the character set.
It consists of the letters, numbers, syntax symbols and special
characters that form our languages.
Each character is given a corresponding decimal value.
When a key is typed, we see the alphanumeric character reproduced.
The computer software sees a decimal value.
Moving further down the chain, that decimal value is converted to it’s
binary equivalent where the computer can recognize and work with it.
Once the data has been processed, it can be either left in storage
or returned as output.
For this, the results are converted back from binary, through decimal
to alphanumeric. This is a very simplified analogy.
The illustration below shows the process a bit more clearly.
The interaction between our conscious and sub conscious minds
works in a similar way. We take in experience through the senses,
or in NLP terms the representational systems.
Our physical senses pick up on an unimaginable amount of
information at any given time. yet the conscious mind can only
process a minute amount of that.
This is quite simply to stop information overload. We notice what we
need to know, or actually want to know.
So we take in what we deem as being necessary and filter the rest out.
This process has many paths but there are three key elements.
Deletion, Distortion and Generalization.
Deletion is where the unnecessary experience is quite simply removed.
Distortion is where the focus is on a small part of the experience.
Generalization is where similar items of related experience become
Each experience is coded according to the representation system
through which it passes. As an example, an experience of seeing will
have a strongly visual connection associated with it.
Recall will usually be an image.
Audio experience will be coded as sound. Recall will be sound.
Sensations of touch, will be coded accordingly. Recall will be the
sensation of touch. Smell and Taste work in the same manner.
Stronger experience often has a mixture of inputs and will therefore
be triggered by an association from any one of them.
Yet by contrast the subconscious mind, like the computer storage device
is able to hold all of our life experience. In the computer, the data
is accessed via a directive link, this is a logical address which is issued
by the operating system when the data is stored. To access the data,
the computer simply finds the address where the data is stored.
Our subconscious minds work in a similar way, except our data is stored
as experience. The address is the linked emotional content added
as the data was stored by the representation system through which
it was input.
The illustration below shows this more clearly.
As can be seen with both systems. Data input is broken down and
simplified into a format where the data can be processed and stored.
In order to access the data, the process has to be be reversed.
Each systems handles a limited amount data, but it processes that
data with extreme rapidity. Each can recapture data with tremendous efficiency.
This brings us back to the original theme for this article, that of choice.
In computers choice is made based on a series of logical instructions.
These require that a series of conditions is evaluated in a specific
manner. To produce a set of results.
With the Subconscious/conscious mind.
Choice is based on emotive content.
It is made subject to the perceived benefits to be gained or
the corresponding difficulties which can be avoided.
Notice anything familiar, The fundamental basics of choice seem
to boil down to one of two states
YES or NO.
Article and graphics by Mark Reed
We hope this small article has been of interest
please feel free to share it
All the best
Been a while since my last post, but I have finally finished the first draft of the new book
I have been working on. It has taken quite a while and it will be published in the next week or so.
For those who follow my work, I'll provide the relevant links when they become available
All the best
NLP: What is it? There are almost as many descriptions as there are
NLP practitioners. This however, is my interpretation.,
NLP or Neuro Linguistic Programming is the study of how we as
individuals communicate. Both with ourselves and others.
It is about understanding what we are, and maximizing
Neuro: This is the study of how we use the mind
Linguistic: This is the study of communication, both verbal and non
verbal Programming: This looks at how we sequence experience and
how this effects our behaviour patterns.
It does all this using an ever increasing array of techniques, some of
which will be examined as we move through this series of articles.
To start, this article looks at one of the NLP fundamentals.
This is a statement which presupposes the condition to be true.
There are many of them, for the purposes of this article. I will evaluate
five. The very first one appears in all the books and studies I have
viewed. It forms the basis of how we view and interpret the
world around us
1 The Map is not the Territory:
Simply stated, we all experience the world around us in the same way.
Yet, it's our interpretation of those experiences which make them unique
to us. We lliterally create our own versions of reality.
NLP techniques, work towards recognizing how
other people do this, and then attempts to communicate
with these people on their own own wavelength.
This empathy generated, leads to a stronger and more trusting
relationships between people
2 If you want to understand ACT.
This for me simply means that action is the end result of desire, as
understanding comes through the doing.
3 Having a choice, is much better than not having a choice.
This is a fairly obvious statement, We always have a choice,
however the essence of it for me was not so much in having a
choice. The art is in deciding which choice to choose.
4 We make the best choice we can, at the time we made it.
Once again a fairly obvious statement. Decisions are made, based
on an accumulation of facts, that were relevant at the time the
decisions were made.
Whatever happens after will simply validate, whether the decision
achieved it's purpose or not. The laments of hindsight should have
no bearing on the outcomes resulting from that decision.
5 All actions have a purpose.
Once again, an obvious statement, yet one which is at the core
of our process.
Actions are never random, they always have a purpose. Although we
may not be fully aware of what that purpose is.
These then are five of the NLP core statements.
There are many more and any further study of the subject will include
these. The simple purpose of the presupposition is to ask questions
about experience. In seeking answers, we create understanding.
here's hoping this little article unlocks the desire to understand
please feel free to share it
Wishing you well in your journey to where ever it is you wish to be
We hope this article has proved to be of interest.
please feel free to share it
All the best
Yes, it's been a long time coming, and i thank you very much for the continued support of this site.
It continues to receive serious amounts of visitors, for a limited amount of content. As a musician i have been extremely busy working on projects which have kept me very busy over the beginning months of this year.
I have now worked out a form of regular article content which will be forthcoming within the next few weeks. I have also finished a series of new videos for meditation and relaxation which I'll link up to the site very soon.
Those regular visitors will notice some page changes, nothing too massive, but this will increase as I get down to work.
In the interim, thanks to all who have and continue to support this site.
Wishing you all well
Once again, it has been a very long time since I published on this forum. That however is something which I intend to rectify during the early part of next year.
There has been much going on with how I've developed my knowledge and application of NLP during daily life. I intent to explore and share some of these discoveries in a series of articles which I'm planning tp publish here staring very soon.
In the meantime allow me to wish you all an incredibly amazing christmas season
All the best
Just celebrating the first birthday of this site. When I started it off, there was no real game plan on how to use and develope it. But after looking at the published content in all it's variation. I'm extremely pleased with what has been accomplished. As a site related to NLP there is not a specific amount on the applications. For me I use NLP on a daily basis therefore I'm purely a practitioner not a trainer. But I have been asked how I use it, so I'll put some of my process into words sometime very soon.
Now the purpose of this particular blog is to inform you on the latest site update. I have added a purchase page to a new book now available in paperback via Amazon. This is a small information guide aimed at people in the UK looking to obtain funding for mortgage borrowing. It came from a project I was asked to write when I worked in the industry many years back. I recovered the original manuscripts earlier this year and decided to update the information and to put it out. It was originally a manual which covered all aspects of the market. But I decided to aim it specifically at the lending area.
For those who may be interested, please feel free to check it out.
In the mean time, all the best and thanks for your visits and support
It has been a while since I posted anything on the site or this blog. I've been busy working on two new albums for the music site and a third book for this site. The albums have been published have been released, I will post the links below. The book has been published and I'll add a page on that specifically on this site.. I'm in the process of setting up my own online publishing business, of which most of the content I am publishing is designed as product. Pages on both sites will be linked to the purchase locations as is already in place. There is absolutely no obligation for my visitors to purchase anything. just enjoy the content I have already posted, plus the new content I will be putting up soon.
Out of the Past
Wishing you all well
Been busy with non NLP stuff, but have a book sale going on. I recently added the two titles Today I am and Thoughts, Quotes Pictures and rhymes to be available on Kindle as electronic downloads.
Starting today and tomorrow both titles have a reduced price sale going on.
IF you wish to see what I've organised please feel free to visit the links below.
Today I Am
Thoughts Quotes Pictures and Rhyme
All the best
Been away from the site for a while, working on material for the new album.
However I followed up on my Untie the Not post with a little video: link below
Whatever your doing, where ever your doing it